Tourism Committee Terms of Reference

Lower Columbia Community Development Team Society
Tourism Committee
Terms of Reference

Mandate

The purpose of the Committee is to work collaboratively to develop a multi-community and multifaceted approach to strengthen tourism within the region.

Functions

Within its mandate, the Committee will:

Examine trends, market opportunities and challenges based on existing products, potential products, community infrastructure, and resources
Create a common strategy and implementation plan to promote tourism;
Identify and promote existing facilities and attractions;
Identify tourism weaknesses, i.e. missmg products, and explore ways to attract new offerings;
Liaise with operators and tourism stakeholders;
Secure funding for identified projects and programs;
Collaborate with area stakeholders to develop a commitment to a mutually beneficial approach to tourism

Membership

Membership on the Committee will reflect the diverse tourism interests and local governments in the Greater Trail region and may include representatives from:

Local Governments
Chambers of Commerce
Tourism Rossland
Promotion Committee
Tourism Operators

Membership on the Committee shall attempt to reflect the desired knowledge and expenence necessary to fulfill the Committee's purpose. Membership shall be reviewed regularly and, specifically, when new projects are undertaken.

Meetings

Meetings of the Committee shall be held regularly and shall be called at the discretion of the Chair.
Committee Chair shall be appointed by the LCCDT Chair.
A quorum is three members.

The Committee adopts its own procedures for the conduct of its meetings, including:
• The selection of a Vice-Chair from amongst its members;
• The appointment of sub-committees, where considered appropriate.

The Committee shall prepare a work plan, annually or at the discretion of the committee, to guide the members toward achievement of the Committee's purpose.

Budget & Expenditures

Funds to finance the programs and activities of the Committee may be generated by the committee through available funding agencies/government, with LCCDT approval.

A Committee appointee shall maintain accurate records of all financial transactions, and shall present a Financial Statement to the Committee and to the LCCDT on a regular basis and/or for auditing purposes.

The Committee shall prepare a budget for each project it undertakes.

Authorization for expenditure of funds held in trust for the committee shall be by approved budget or by specific motion of variance.

Reporting

The Committee shall appoint a person from among its members to record minutes of each meeting of the Committee.

The minutes of each meeting must be legibly recorded and highlight key discussion points and record any decisions, actions or recommendations the Committee may decide on.

The minutes shall be submitted to the LCCDT for circulation; therefore, confidential material should be recorded and retained separately.

The Committee chair, or designate, shall be prepared to respond to questions at the LCCDT meeting.


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Tourism Committee Terms of Reference Lower Columbia Community Development Team Society Tourism Committee Terms of Reference Mandate The purpose of the Committee is to work collaboratively to develop a multi-community and multifaceted approach to strengthen tourism within the region. Functions Within its mandate, the Committee will: Examine trends, market opportunities and challenges based on existing products, potential products, community infrastructure, and resources Create a common strategy and implementation plan to promote tourism; Identify and promote existing facilities and attractions; Identify tourism weaknesses, i.e. missmg products, and explore ways to attract new offerings; Liaise with operators and tourism stakeholders; Secure funding for identified projects and programs; Collaborate with area stakeholders to develop a commitment to a mutually beneficial approach to tourism Membership Membership on the Committee will reflect the diverse tourism interests and local governments in the Greater Trail region and may include representatives from: Local Governments Chambers of Commerce Tourism Rossland Promotion Committee Tourism Operators Membership on the Committee shall attempt to reflect the desired knowledge and expenence necessary to fulfill the Committee's purpose. Membership shall be reviewed regularly and, specifically, when new projects are undertaken. Meetings Meetings of the Committee shall be held regularly and shall be called at the discretion of the Chair. Committee Chair shall be appointed by the LCCDT Chair. A quorum is three members. The Committee adopts its own procedures for the conduct of its meetings, including: • The selection of a Vice-Chair from amongst its members; • The appointment of sub-committees, where considered appropriate. The Committee shall prepare a work plan, annually or at the discretion of the committee, to guide the members toward achievement of the Committee's purpose. Budget & Expenditures Funds to finance the programs and activities of the Committee may be generated by the committee through available funding agencies/government, with LCCDT approval. A Committee appointee shall maintain accurate records of all financial transactions, and shall present a Financial Statement to the Committee and to the LCCDT on a regular basis and/or for auditing purposes. The Committee shall prepare a budget for each project it undertakes. Authorization for expenditure of funds held in trust for the committee shall be by approved budget or by specific motion of variance. Reporting The Committee shall appoint a person from among its members to record minutes of each meeting of the Committee. The minutes of each meeting must be legibly recorded and highlight key discussion points and record any decisions, actions or recommendations the Committee may decide on. The minutes shall be submitted to the LCCDT for circulation; therefore, confidential material should be recorded and retained separately. The Committee chair, or designate, shall be prepared to respond to questions at the LCCDT meeting.
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